Human Resources Privacy Policy

Standard Page - 9 October, 2006
Greenpeace is committed to ensuring the privacy of your personal information. The following statement explains how we manage your personal information in accordance with the Privacy laws.

Types of information we collect

Generally, the type of information Greenpeace collects about you is the information included in your application or resume, for example, your name, mailing address, telephone number, e-mail address, career history, details of any competency tests or other information relating to your career.

Information collected during the course of the interviewing process such as interview notes and assessment results.

How we collect your personal information

Where practicable Greenpeace will collect personal information from you. We may collect personal information about you when you deal with us by telephone, fax, e-mail, or visit our web site.

There may be occasion when we obtain personal information about you from a third party; for example, from your nominated referee; when receiving the results of a competency test; or obtaining performance feedback about your work. If we don't have your prior consent, we will take reasonable steps to inform you that we have collected personal information.

Use and disclosure of your personal information

Personal information provided to Greenpeace by applicants will be used by Human Resources during the course of the recruitment and selection process. The information will often be distributed internally to the relevant manager and selection panel that is involved in the particular recruitment activity. The information will be treated in the strictest confidence and will not be distributed outside the organisation.

How long is the information kept?

Once the recruitment and selection process is complete the information will be held and stored in a secure location in the Human Resource Department. Resumes and related information of unsuccessful applicants will be kept for a period of 3 months, after which time it will be shredded.

However, if your application is unsuccessful, there is also the option of us keeping your information longer so you can be considered for other future vacancies. In these circumstances, we will notify you and give you an opportunity to indicate your preference.

It is our policy not to sell any personal information.

Gaining access to information we hold about you

Access to the personal information Greenpeace hold about you will be provided unless granting access would infringe another person's privacy, or is not required by or under law.

We will require you to verify your identity yourself. A fee may be charged for providing access. We will advise you of the likely cost in advance.

A written request for access to the personal information Greenpeace hold about you or in relation to an inquiry about privacy should be sent to:

Ms Regina Hall-Jones

Human Resources Officer

Greenpeace Australia Pacific

GPO Box 3307, Sydney, 2001

Email:

Correction to information held about you

If you believe that information we hold about you is incorrect, or if you have concerns about how we are handling your personal information, then we ask that you contact us and we will try to resolve those concerns.

Security of your personal information

Your personal information may be stored in hardcopy or electronically. Greenpeace have security procedures in place to protect your personal information.

Updates to the policy

This policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and practices and the changes to the business environment.