Warehouse and Logistics Co-ordinator

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Greenpeace, one of the world’s most respected and dynamic organizations, is an international non-profit global campaigning organization that acts to ensure the ability of Earth to nurture life in all its diversity. At the heart of Greenpeace’s campaigns is the tradition of non-violent, direct action against environmental abuse and destruction.

Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.

Warehouse and Logistics Co-ordinator

Application form

Recruitment pack

Deadline for Applications:  September 30, 2017 

Job Summary:

Summary Description

A major component of all Greenpeace activities is the groundwork and support provided through our warehouses. Tools and theatrical props, as well as climbing, communications, and boating equipment are purchased, stored, and maintained in these spaces, as are all Greenpeace boats and vehicles. These spaces are also used for trainings, banner-making, and prop-building.

This is a highly dynamic position.  Core responsibilities include:

  • Ensuring that vehicles, boats, other equipment, and the facility itself are in working order
  • Hiring and supervising volunteers, activists, interns, international activists, and other staff in the warehouse
  • Traveling for action coordination/support or personal development/trainings, sometimes for weeks at a time, as well as seeking out similar opportunities for staff and activists.
  • Ensuring that the warehouse, equipment and the  people using them are adhering to safety standards/ protocols
  • Creating, developing and maintaining new systems in an ever-changing environment.


The ideal candidate will probably need the motivation that comes from wanting to work on the environment, and being inspired by and believing in non-violent direct action as a method of  working for change.

The successful candidate will be motivated and willing to learn, and as willing to do dull, monotonous, non-glamorous work as amazing, exciting, challenging jobs that you could never imagine. Perhaps you’ll know how to rebuild an engine, but far more important would be figuring out who could get it done - in the best and most cost-effective way, safely, within a defined timeline, amidst a blur of other simultaneous activities.  We have a lot of equipment, including a lot of unique and specialized equipment – no one is or could be expected to know it all.

You could have some/much knowledge of boats,  climbing, and out-of-the-ordinary shipping.  It would be helpful to be artistic and handy/familiar with tools and building.  You’ll keep an eye out for simple systems that will increase efficiency and functionality, and have a sense for budgets, and evaluating spending.

The ideal candidate might not know all of the work safety regulations, but they’ll know why its important ,.  You will be comfortable and willing to work with all kinds of people: mechanics, activists, contractors, other Greenpeace staff,  police, and lawyers.  They must recognize when a problem is outside their realm of experience and either speed-read their way into a new profession or find the appropriate person for the job.

If you have an affinity and/or talent for interviewing, invoices, driving boats, playing with robots, herding cats, video conferencing, gaffer tape, punctuality, facilitating, machinery, and the environment, you might be the right candidate for this position.

Basic English is a requirement for the position.

We prioritize diversity in all forms: anyone who can see themselves or their future self in the above is encouraged to apply.



  •  Manage and maintain all aspects of the warehouse  and other fixed assets.
  • Hire, train, and supervise staff and volunteers working in the warehouse and/or with equipment as required.
  • Have knowledge and/or skills to use any of the equipment in the warehouse or direct access to those who do.
  • Ensure adequate insurance coverage and security of warehouse and equipment. Ensure that security procedures are adhered to.
  • Ensure adequate insurance coverage for trainings or other special events that take place in the warehouse, or using actions equipment.
  • Periodically review the suitability of the warehouse in meeting the needs of the Actions Team and make recommendations for improvements and changes.
  • Ensure the warehouse is kept safe and tidy at all times.
  • Ensure that health and safety procedures are strictly adhered to by all personnel, volunteers and visitors in the warehouse and its direct vicinity.
  • Ensure the safe use, storage and disposal of hazardous materials in the warehouse
  • Ensure that any contaminated equipment is fully decontaminated and cleaned prior to storage and maintenance, or is disposed of properly if required.
  • Responsible for reporting all financial aspects of running the warehouse, including budget proposals, cost control, dealing with invoices and budget reports to the Regional Actions Manager.


  • Aid in ensuring that all equipment and vehicles are correctly stored, maintained, and ready for use.
  • Coordinate with GPSEA Warehouse Associates to create and develop systems to keep an up-to-date equipment inventory database and files on equipment identification, use, damage, and repair.
  • Assist in all aspects of action follow-up pertaining to equipment, including the return/replacement of seized equipment and updating equipment logbooks in conjunction with action coordinators upon completion of events.
  • Responsible for supporting action coordinators in all equipment-related matters in connection with the planning, preparation, coordination and execution of direct actions, direct communications, environmental protests, investigations, tours,and other interventions.
  • Ensure that all equipment is safely transported.
  • Keep track of equipment during activities and seizure, and ensure its safe return to the warehouse. Keep records of damage, wear and tear, and loss. 


  • Provide input into the development and implementation of the Activist training program and as needed act as a trainer, especially in one’s field of expertise.
  • Supervise action participants working in the warehouse and/or with equipment related to the preparation of a specific action.
  • Serve as a trainer during action-related skills training, and work as part of the Actions Team to develop training programs and protocols.


  • Ensure equipment-related matters are addressed in technical and logistical debriefs after every action, and that relevant information is fed into the evaluation report.
  • Work as part of the Actions Team to coordinate and staff  non-violent direct actions.
  • Ensure that innovative equipment, action tools and new and appropriate technology are available to the campaign teams for application to planning and execution of action tactics.
  • Ensure the appropriateness of the equipment used and the safe use of it, as well as the qualifications and licenses of the user, and the safe transport during actions. 


  • Develop and maintain relationships with other non-violent direct action organizations and with skilled professionals in related fields.
  • Perform any other job-related duties as assigned by the Actions Co-ordinator, and Public Engagement and Actions Manager.


  • Knowledge and experience using/applying action-related equipment.
  • Understanding insurances related to equipment.
  • Cost consciousness/experience in creating and managing budgets.
  • Demonstrated abilities in the skills required for non-violent direct actions.
  • Ability to ensure that standards for use of action resources are set and met.
  • Ability to ensure the standardization and consistency in classification and reporting of resources and their availability.
  • Basic written and spoken English.


  • Experience in creating and adapting warehouse systems.
  • Knowledge of safety and health practices and requirements as well as development of systems for safety and safe-practices.
  • Technical understanding and experience (through courses and jobs).
  • Affinity with boats, vehicles, tools, industrial climbing practices, etc.
  • Experience in performing and coordinating non-violent direct actions.
  • Managing and motivating volunteers/ activists


Organization competencies 

  • Goal orientation  
  • Strategic Perspective and Global Orientation  
  • Developing People  
  • Interpersonal Relationship

Leadership competencies

  • Planning and organization  
  • Project management     
  • Risk Management  
  • Change Management   
  • Networking /Partnering

Functional competencies

  • Knowledge and/or experience in local environmental issues
  • Knowledge and/or experience in campaigning
  • Knowledge and/or experience in non-violent direct action
  • Knowledge and/or experience in facilitation
  • Knowledge and/or experience in logistics
  • Build and manage relationships with volunteers or other NGO's
  • Being team player  
  • Fluency in written and spoken English



Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.


A permanent employee will be entitled to the following leaves:

Annual Leave: 20 days

Sick Leave:  30 days

Parental Leave:  10days

Maternity Leave: as per government rules and regulations and Greenpeace policy

Long Service Leave: 2 months paid leave after 5 years of continuous service

Compassionate leave: maximum of 5 days for the death of significant others


In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.


Greenpeace provides health insurance, life insurance and travel insurance to its permanent employees.


Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively.  Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.


Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.


Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.


Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace, fill-up the attached Application form and email to:  

Deadline for Applications:   September 30, 2017 

We regret that we shall be unable to acknowledge receipt of the form but should you wish to confirm that we have received your application, please call our office at tel. +66 3571921.

As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance.  If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted.


  1.  Read the recruitment pack carefully before completing your application form.  The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.
  2. Complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Make sure you email the form to the correct email address (), addressed to the HR Department, and ensure that your application form arrives before the closing date.  Application forms received after the closing date will not be accepted.
  3. If you have questions, kindly email

Thank you and we look forward to receiving your application letter and completed application form.



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