Finance and Admin Manager

Job - August 28, 2018
GPSEA-Philippines is looking for a Finance and Admin Manager who will: Oversee the financial operations and maintain the statutory books in accordance with Generally Accepted Accounting Principle (GAAP); ensure office compliance with all tax regulations; liaise with the Philippine auditor for statutory financial statements, reports and compliance; lead the Philippine Finance Team; take the lead role in overall office management to support smooth operations in line with the unit mission.

Key Duties

Finance Manager

  1. Responsible for the financial operations and to maintain and ensure the statutory books in accordance with Generally Accepted Accounting Principle (GAAP) and International Accounting Standard, and Philippine Accounting Standards (PAS).
  2. Responsible for ensuring the Philippine office complies with all tax regulation.

  3. Responsible for ensuring the smooth book closing and internal reports of Philippine office including the timely production of monthly and quarterly reporting.
  4. Responsible for ensuring all payments and disbursements in Philippine office comply with GPSEA financial SOP.

  5. To review and prepare necessary adjustment transaction with proper authorization for fundraising income.
  6. To ensure all transactions will be properly and timely recorded and uploaded into SUN system and comply with GPSEA Regional accounting and finance timelines.

  7. To improve and implement policy and/or program/plan to accommodate organization mission, strategy and needs for office long term expansion and growth.
  8. Responsible to monitor cost effective and efficient use of donations.

  9. To lead, motivate, coach, train, manage and supervise Philippine Finance team in line with organization aims and objectives in order to ensure the effective performance of the unit.
  10. To ensure a necessary deductions comply with related law and regulation for all staff payroll and third party payment and responsible in any adjustment related with staff cost.

  11. To liaise with auditor as well as to prepare document and report as required by the auditor for interim and year-end auditing.
  12. To initiate and/or take action as recommended by auditor  in the annual management letter as well as in the internal financial review result report.
  13. Others related duties as required by the Finance and Administration Director

Admin Manager

  1. To manage and provide excellent services to Philippines staff by maintaining and managing all office spaces, working areas and office facilities to support Philippine office smooth operations, office  must  in good order, clean and well-maintained, and have pleasant atmosphere.                                                                                                                                                                                                            
  2. Be responsible for the implementation of Green Office Policy, including CO2 reduction program in coordination with Administrative Officer

  3. To take lead the role over of office management to provide supports for Philippine office smooth operations. 

Educational Background & Fundamental Qualifications

Level of Education:

Bachelor's Degree in Finance or Accounting. CPA with auditing experience is preferred.

Work Experience:      

  • Minimum of 10 years' working experience with at least 3 years at     middle management level.

  • Experience in an international working environment and liaising with people from different cultures based in different locations.

  • Possess experience in developing internal control system as well as establish policy and procedure                                                                  

Competencies and Skills 

Organizational Competencies

  • Professionalism:  Knowledge and/or experience in managing conduct and emotions in a way that represents the values and realizes the objectives of the organization

  • Teamwork and Communication:  Knowledge and/or experience in working with others and presenting information, ideas and positions in a clear manner that can easily be understood across diverse and multi-culture audiences.

  • Quality:  Knowledge and/or experience in meeting and surpassing requirements by setting high standards for the conditions of outputs.

  • Innovation and Change:  Knowledge and/or experience in reflecting creative and imaginative thinking, an openness to new ideas, and an ability to take calculated risks in order to meet organizational objectives.

  • Leadership: Knowledge and/or experience in guiding and directing the efforts of others by presenting a clear vision, delegating responsibilities and providing constant support and feedback. 

Functional Skills        

  • Knowledge and/or experience in financial accounting         
  • Knowledge and/or experience in budgeting and forecasting
  • Knowledge and/or experience in financial accounting tools and methodologies, including excel and pivot table function
  • Knowledge and/or experience in financial analysis and reporting
  • Knowledge and/or experience in office management
  • Knowledge and/or experience in training, mentoring and developing staff
  • Knowledge in problem solving by identifying and analysing issues in a structured and timely manner
  • Knowledge and/or experience in developing and standardizing more efficient processes by following a systematic approach
  • Strong skills in written and spoken English
  • Ability to learn fast, work well under pressure and meet deadlines and at the same time flexible working style with the ability to handle multi-tasks simultaneously   
  • Gain experience in working cross-cultural environment

Specific Work Environment

  • This position requires the employee to have a flexible approach and the ability to adapt and work in different and challenging work and cultural environments, which may include flexible arrangements working in challenging field and frontline work environments.

  • Commitment to non-violent direct action as a means of affecting change.

  • Willingness to travel

Application Guidelines

Interested candidates are invited to write a Letter of Introductionexplaining why you are qualified for the position and why you want to work for Greenpeace, fill out the attached application form and email to: 

Deadline for Applications: September 12, 2018

Download Recruitment Pack

Download Application Form