Human Resources Generalist II (DC)

Washington, DC

Job - August 20, 2014
Greenpeace is currently seeking an experienced and efficient Human Resources Generalist that will make an impact in the Human Resources Department. Under the general direction from the Human Resources Operations Manager the HR Generalist provides administrative oversight and support for the centralized employment services and ensures adherence with all regulatory and/ or employment-related requirements across payroll and human resources. The HR Generalist is responsible for administering policies and benefits that protect both staff and the organization. This position will work to improve and streamline HR processes, including developing and implementing systems that ensure strong, legally compliant and accessible support for employees. This position is responsible for organizational data collection, preparation and submission of required federal and state reports relating to employment. We are a growing organization, and we’re looking for someone who can help us build capacity to prepare for a smooth expansion over the next few years.

Essential Functions:

1.         Risk Management & Legal Compliance   (50%)

  • Recommends policy and procedure revisions for the general operation of the compliance program and its related activities.
  • Collaborates with other departments to direct compliance issues to appropriate existing channels for investigation and resolution.
  • Acts as an independent review and auditor to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
  • Monitors and as necessary coordinates compliance activities of other departments to remain abreast of the status of all compliance activities and to identify trends.
  • Identifies potential areas of compliance vulnerability and risk
  • Monitors the performance of the compliance program and activities on a continuing basis, taking appropriate steps to improve its effectiveness.
  • Monitors employment related activities to ensure consistent application of practice and to ensure regulatory requirements are met.
  • Interprets/explains and applies Greenpeace policy, administrative regulations and legal regulatory requirements.
  • Manages the reporting of data to federal, state, local, and private agencies requesting or requiring statistical information.
  • Maintain and expand knowledge and understanding of existing and proposed federal and laws/regulations affecting human resources management; interpreting appropriate laws and policies and advise management and employees accordingly.

2.         Administration (20%)

  • Manages administration of worker's compensation and unemployment insurance.
  • Conducts annual renewal process worker’s compensation insurance.
  • Reviews and approves monthly and/or annual invoices from worker’s compensation insurance carriers
  • Maintains and manages personnel records and other departmental files.
  • Ensures HRIS and payroll database is current and accurate at all times.  
  • Reviews and processes requests for Greenpeace records and information, including subpoenas and provides other employment related information.

3.         Project Management (20%)

  • Selects appropriate internal and external resources for each project; establish expectations and holds each resource accountable for assigned deliverables.
  • Executes projects according to project plans; monitors the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
  • Establishes and implements communication schedules to update HR team members and organizational stakeholders.
  • Ensures that the project deliverables are on time, within budget and at the required level of quality.
  • May perform job analysis and classification studies; and audits technical personnel-related work including but not limited to salary and wage administration, performance test development and validation and performs human resources related research.

4.        Other (10%)

  • Assist with high level or high risk administrative tasks as necessary.
  • Works with other teams, particularly Frontline and IT, to drive automation of processes where possible and audit these processes.
  • Participates on the development and implementation of computer systems and applications (i.e. Opfat).
  • Compiles HR data and researches complex issues.
  • May participate in the implementation of staff training programs.
  • May conduct field audits to ensure compliance in remote offices.


Knowledge & Skills:


  • Bachelor’s degree in HR, Business or related field required.  Masters degree preferred.


  • 4-5 years of experience in a Human Resources Generalist Position
  • Significant experience with ADP HRIS, PayXpert, EZLabor Management, & Time & Attendance.
  • Experience handling high-risk administrative tasks successfully.
  • Experience setting up monitoring controls, or other systems to ensure accuracy.
  • Proven ability to work independently and handle confidential information.
  • Non-profit experience a plus.

Skills and Abilities:

  • Advanced skills in Excel spreadsheet and working knowledge of HRIS database and payroll software, or proven ability to quickly learn new database systems.
  • Excellent presentation, project management, and facilitation skills.
  • Managing multiple and changing priorities effectively.
  • Ability to work autonomously and collaboratively within teams.
  • Capacity to effectively establish relationships and build rapport with senior leadership.
  • Strong interpersonal skills, professionalism, and integrity.
  • Ability to effectively communicate complex and detailed policies, programs, and benefits to the staff and general public.
  • Detailed orientated, administratively strong.
  • Advanced skills in Excel spreadsheet and working knowledge of HRIS database and payroll software, or proven ability to quickly learn new database systems.
  • Strong interpersonal skills including written and verbal communication skills.
  • Ability to work in a fast-paced, team-oriented environment while juggling and coordinating multiple projects and deadlines.
  • Ability to be flexible and modify priorities as needed.
  • Ability to work independently  and in a team with strong administrative/​problem solving skills
  • Excellent verbal and written communication skills
  • Ability to organize schedules and information efficiently with exceptional attention to detail.
  • Experience in applicant tracking systems preferred
  • Intermediate proficiency in MS Office required
  • Excellent organization skills; strong attention to detail
  • Ability to maintain confidentiality
  • Values diversity and models and promotes inclusion;
  • Positive, energetic, and promotes organizational culture
  • Strong interpersonal skills, able to interact with all levels within the organization with professionalism and integrity
  • Ability to interact and engage with individuals from different cultural back grounds
  • Detail oriented, administratively strong
  • Proficiency with Microsoft Office Suite

      Travel Required:

  • ≤20% travel required for recruitment activities, conferences, etc.

      Hours Required:

  • Full time, regular


  • 4-5 years of relevant experience, Non-profit experience a plus


Physical Requirements:

  • Bending/Kneeling - work to organize training materials; facilitation of trainings may involve light bending/kneeling.
  • Mobility - may be required to move about the room while delivering training.
  • Driving - occasional driving may be required.

Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

Greenpeace welcomes and values diversity of people, cultural experiences and perspectives. Through our campaigning, we create solutions that promote environmental sustainability rooted in social justice. Our mission is to create a diverse and inclusive work environment that is a reflection of the global campaigns and missions that we champion.

Please send cover letter and resume to . Please include the following in your cover letter: a specific explanation of your interest in the available position and how you found out about this career opportunity. Please use the email subject line: HR GENERALIST II - YOUR NAME. Applications will be accepted until October 6, 2014. No phone calls please.