Reporting to the Programme Director, this role will maintain and manage a systematic approach to programme operations including maintaining an overview of human and financial resources required across the programme units and project teams, ensure that the project operating model is implemented and work closely with country support teams to develop, maintain and strengthen programme planning and monitoring systems. As part of the Programme Director’s Team, this role will ensure effective coordination and smooth running of all programme department activity.
Responsibilities
Key Duties:
- Programme and project portfolio processes planning, monitoring and evaluation
- Lead the development and improvements of systems related to programme portfolio management
- Establish, develop and maintain programme and projects systems and processes, in coordination and cooperation with the Programme Departmental Directors, Finance Director, Country Directors and relevant GPI personnel, that allow for more effective integration across the organisation.
- Establish, develop and manage systems for monitoring, approving, scheduling and prioritizing the range of programme activities of project teams and another non-project programme department output.
- Manage and report the department’s operational decision-making processes.
- Develop and refine (including advising the Programme Director on) the programme planning process and its elements to ensure smooth integration with international planning processes and outcomes.
- Manage project portfolio through agreed project cycle in Project Model (POM) system.
- Establish, manage and streamline global requirements for GPSEA led projects.
2. Resource Management
2.a. Resource Planning
- Establish, and with support from Programme Directors Team, maintain resource planning systems and processes, consistent with annual and rolling organisational scheduling.
- To ensure that financial and human resources are identified, prioritised and allocated as efficiently and effectively as possible.
- Ensure programme budget holders have access to efficient support from finance for agreed financial processes.
- Ensure foundation funding and major donations are aligned to GSPEA priorities through agreed process with Fundraising.
2b. Financial Management
- Advise the Program Director and Programme Directors Team on allocation of overall programme and project budgets in line with campaign and organizational development strategies and operational plans in order to help optimize the use of available financial resources in the delivery of Greenpeace campaigns.
- Establish, manage and monitor integration and interaction between GPSEA programme budgets, international project budgets, external grants for projects and NRO cluster project budgets – including the rationalization and reconciliation of those budgets and interconnection of reporting and coding.
- Manage overall programme budget and provide financial analysis and advice to the Programme Director and Programme Director’s Team.
- Monitor project and programme department expenditure in order to build knowledge about overall spending patterns and enable more effective evaluation of projects.
- Establish, develop and maintain workable and effective systems to enable efficient tracking and oversight of programme and projects budgets.
2c. Staff Planning
- Assist in identifying staffing requirements for programme projects and monitor staffing commitments in line with GPSEA campaign project objectives and priorities to ensure the ongoing delivery of the programme.
3. Coordination Responsibilities
- Supervision/coordination of teams that support clear and cohesive portfolio management (of projects) e.g. Programme Assistant’s Team (e.g. Strategy & Analysis, Engagement, Country Assistants) designing and maintaining GPSEA Programme calendar.
- Supervise and manage consultants or other roles as directed by the Programme needs (e.g. external evaluators, Project Training consultants)
4. Training & Capacity building
- Identify programme and project related training needs and in conjunction with the human resource department, support PDT with developing strategies to address these in order to ensure programme staff are equipped with the skills needed to deliver their jobs and have the potential to develop further in their roles as required.
- Ensure any project management related trainings and systems are customized to GPSEA needs, in collaboration with GPI and HR
- Lead the Programme capacity development plan, in collaboration with the Programme Directors Team and Learning and Development Manager.
5. Monitoring, Evaluation & Review
- Coordinate evaluations of campaign projects and identify strengths and weaknesses in the financial and human resource allocation process to ensure continual improvement of resource planning procedures and systems.
- Initiating and coordinating appropriate and timely processes of evaluation for completed projects in conjunction with GPSEA , cluster NRO and GPI evaluation guidelines and personnel.
- Coordinate with PDT to develop and use tools for project monitoring, evaluations and assessments
- Perform analysis of findings of monitoring, evaluations, assessments and learning activities implemented; package and disseminate findings to inform programming
- Contribute to campaign, project and country assessments by ensuring that evidence and learning from previous monitoring and evaluation activities are consolidated and incorporated in analyses
- Coordinate with PDT to contribute to the design of new projects, including input to logical frameworks, and integration of evidence and learning from previous projects
6. Other
- Represent GPSEA programme within the global organization or externally
- Any other duty as requested by the Programme Director
Qualifications
- Academic degree in finance business or information management and/or in Communications, Marketing, Business, or related field (or equivalent work experience)
- Minimum of 3-5 years of Programme (preferably within an NGO environment)
- Demonstrated experience of planning and monitoring complex financial and campaign and/or information projects
- High level of personal and work organisation; efficiency; orientation to detail
- Strong skill set with variety of project management and presentation tools in terms of both application of presentation logic as well as facility with the software/graphics
- Knowledge and experience of managing budgets
- Experience of working on an international level
- Fluent written and spoken English
- People Management experience (minimum of 2 years)
- Communication: knowledge and/or experience in presenting information, ideas, and positions in a clear and convincing manner that can easily be understood by the targeted audience
- Quality: Knowledge and/or experience in meeting and surpassing the needs and requirements by setting high standards for the quality of work output
- Knowledge Sharing: Knowledge and/or experience in sharing information across networks to encourage creative problem solving, the development of social networks, and the communication of issues to different audiences
- Awareness and knowledge of local and/or regional socio-economic environment
- Awareness and knowledge of local and/or regional socio-economic environment
- Awareness and knowledge of local and/or regional political environment
- Knowledge and/or experience in research and investigation
- Knowledge and/or experience in campaigning
- Knowledge and/or experience in non-violent direct action
- Knowledge and/or experience in public engagement (mobilization of people)
- Knowledge and/or experience in effectively dealing with confrontational situations
- Knowledge and/or experience in Crisis management
- Ability to synthesize legal issues and to communicate on them in wording, adapted to a target audience
- Strong negotiation, communications and presentation skills
- Fluency in written and spoken English
Application Guidelines
- Read the recruitment pack carefully before completing your application form. The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.
- Write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace and complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not be accepted.
- Make sure you email the form to the correct email address ([email protected]), addressed to the HR Department, and ensure that your application form arrives before the closing date. Application forms received after the closing date will not be accepted.
- If you have questions, kindly email [email protected]
Deadline for Applications: 30 September 2020
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